Heart Rhythm 2019
Exhibitor Resource Newsletter
April 2019 Issue

In This Issue

Quick Links

Lead Retrieval Upgrade and Beacon Technology

Exhibitor Service Kit

Deadline Dates

Educational Support

Registration and Housing


Function Space for ICW Meetings

Official Educational Satellite Symposia

Perimeter Advertising

Rules and Regulations


Tech Suite Application

Webpage Banner Advertising

Main Contacts

Exhibits & Sponsorships
Scott Zeller

Booth Assignment & Tech Suites
Deborah Howley

Invoicing & Payments
Kimberly Deptula


Educational Support
Brent Schwartz

Function Space
Molly Holt, CMP



Exhibit Management & Sales Lounge

The Exhibit Management & Sales office and Exhibitor Lounge will be located at Room 2159 and Room 2257 respectively. Click here to view the floorplan

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Services & Order Deadlines

Order early to take advantage of advance order discount rates.

April 8
Freeman warehouse begins receiving advanced freight and hanging signs

April 12
Freeman advanced order pricing

April 26
Last day advanced warehouse freight accepted

May 3
Show site freight accepted according to the target floorplan

For additional shipping information, please visit the Exhibitor Service Kit.

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Exhibitor Move-In

A targeted date and time move-in of freight has been established. Click here to view the target move-in floorplan.

Approved exhibitors may move-in earlier than the target date and time. Requests for a different date and time must be sent to the Heart Rhythm Society Exhibit Manager and Freeman.

Move-In Hours:
  • Friday, May 3:
  • Saturday, May 4:
  • Sunday, May 5:
  • Monday, May 6:
  • Tuesday, May 7:
  • Wednesday, May 8:
  • 1:00 PM – 5:00 PM
  • 8:00 AM – 5:00 PM
  • 8:00 AM – 5:00 PM
  • 8:00 AM – 5:00 PM
  • 8:00 AM – 5:00 PM
  • 7:00 AM – 2:30 PM
  • Targeted Move-In
  • Limited Access
  • Limited Access
  • No Crates and Final Touch Ups

Click here for more information and helpful hints on pre-show procedures and move-in.

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Exhibitor Registration

Register NOW! Visit the Exhibitor Registration portal.

Exhibitor Booth Personnel:
Exhibitor booth personnel are limited to exhibit hall access only. Booth personnel badges are complimentary before May 6, 2019. Beginning May 6, there will be a per-badge charge of $75 for new and reprinted badges.

Exhibitor Scientific Sessions Registrations:
Each exhibiting company receives one (1) complimentary GENERAL registration per 100 square feet of exhibit space. Upgrade to Premier Registration and receive full access to all Summits, including the three (3) Summits on Wednesday, May 8. Pricing is available here.

INTRODUCING – Digital Health Summit – Wednesday, May 8

Technology and medicine are colliding with an explosion of innovations in monitoring, diagnosis, and disease management. As digital health technologies become more popular and readily available to consumers, clinicians are presented with new opportunities and challenges.

Digital Health Summit attendees will hear from the experts and pioneers who are leading the way in this digital health revolution. Key opinion leaders will share guidance and clarity regarding the secure exchange of data and the navigation of patient-generated data from consumer tech. Patients will weigh in with their perspectives, while tech giants discuss how innovations in digital health are creating a new paradigm in patient diagnosis, treatment, and disease management. Their partnerships with healthcare providers will also be emphasized.

Exhibitors can register to attend the Digital Health Summit as a stand-alone program. This Summit is being offered for an additional registration fee.

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Scam Warning

It has come to our attention that companies are misrepresenting themselves as partners of the Heart Rhythm Society and are offering supposed opportunities and discounts on products and services for our upcoming meeting in San Francisco. Examples of these products and services include:

  • Travel Agencies
  • Housing
  • Attendee Lists
  • Sponsorships and Networking Events
  • Websites

We strongly discourage you from working with any companies that are not official Heart Rhythm 2019 vendors. If approached by any vendors that you may not be sure of, please contact Karen Kimakovich at +1-856-302-0887.

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Official Heart Rhythm 2019 Vendors

The only official websites for Heart Rhythm 2019 are www.hrssessions.org and http://www.heartrhythmsupport.org/

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Exhibit Hall Photography

Exhibiting companies may photograph or videotape their own exhibit booth with written approval of Exhibit Management.

Photography or videotaping of other exhibitor booths is a violation of exhibitor rules. This will result in the expulsion of the offending exhibitor from the Exhibit Hall and a loss of priority points by the exhibiting company.

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Exhibit Press Events

If you are planning a press event at Heart Rhythm 2019, it must be approved by the Heart Rhythm Society media team prior to promotion or execution of the event.

Please provide a description of the event, including format, subject matter, and a list of invited and participating press contacts. Submit your completed request form to media@hrsonline.org.

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Lead Retrieval Upgrade & Beacon Technology Information

The 40th Annual Heart Rhythm Scientific Sessions offers the unique ability for exhibitors to utilize lead retrieval and beacon intelligent tracking technology.

Use lead retrieval for active scanning on an attendee’s badge QR code. Through the CompuSystems mobile app, you can take notes on the lead and answer their questions through the app qualification survey.

Use beacon technology to explore the behavioral data of attendees and exhibit booth metrics, including total and repeat visitors and average stay time.

Click here for more information and click here to submit your order.

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Island Booth Guidelines & Exhibit Booth Approval

The deadline for submitting your schematics for approval has passed.

Please review the Island and Two-Story Display Regulations and submit schematics by email immediately to Anna Fassano, CEM.

Late submission could delay move-in.

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Exhibitor Tech Suites

Suites may be used to hold small staff meetings, meet privately one-on-one with potential clients, conduct investigator meetings, and provide one-on-one product demonstrations. For your convenience, Extended Hours Tech Suites are available. Suites will be assigned after all exhibit booths are assigned.

Submit your application today!

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Ethical MedTech Compliant

Heart Rhythm Exhibit & Sponsorship Sales & Management