Dear 2020 Heart Rhythm Exhibitor and Sponsor,

Due to the continued global escalation of COVID-19 and our careful evaluation of evolving government advisories, available alternatives and most importantly the health and well-being of our attendees, The Heart Rhythm Society Board of Trustees regrets to announce the 2020 Heart Rhythm Scientific Sessions (#HRS2020) scheduled for May 6-9, 2020, in San Diego, CA is cancelled.

Thank you for your support in helping Scientific Sessions to become the largest and most widely recognized event in the field of heart rhythm care. The decision to cancel for the first time in the history of the Society was not an easy one, but clearly the only choice in this unprecedented time.

ABSTRACTS & LATE‐BREAKERS
HRS plans to publish accepted #HRS2020 abstracts as a supplement to Heart Rhythm Journal. Likewise, abstract poster presentations will be collected and made available on Heart Rhythm 365. HRS also plans to make the Late-Breaking Clinical Trials sessions available as webinars on Heart Rhythm 365. The embargo on all abstracts will be lifted at 5 p.m. PT on Tuesday, May 5, 2020.

Though we will not be meeting in person this year, we will be offering many new digital programs through our online learning platform Heart Rhythm 365 over the next few months including the #HRS2020 abstract eposter catalog, Late-Breaking Clinical Trials sessions, and the Young Investigator Awards session beginning May 6th.

EXHIBIT REFUNDS
If you have an executed contract to exhibit at #HRS2020, full refunds will be processed automatically. It may take up to six months for refunds to be processed. You will not have to do anything further for this to happen.

IN CONJUNCTION WITH MEETINGS (ICW)
If you have applied to hold an in conjunction with meeting during #HRS2020, full refunds for application fees paid to HRS will be processed automatically. It may take up to six months for refunds to be processed. You will not have to do anything further for this to happen. If you have a signed agreement with a hotel or other facility for a function to be held, please contact the facility directly to cancel your planned activities.

SPONSORSHIP REFUNDS
The #HRS2020 sponsorship program will not take place, however, we are exploring online/virtual platforms and will send additional information about online/virtual options as they become available. For more information contact Susan Waters at susan_waters@Afassanoco.com.

If you have executed a contract for sponsorship that has not been fulfilled by HRS, full refunds will be processed automatically. It may take up to six months for these refunds to be processed.

If HRS has fulfilled a portion or the entirety of your sponsorship package, a member of our Business Development team will be in touch to discuss proposed refund rates.

CANCELLATIONS ‐ HOTEL & AIRLINE
For those who had reserved hotel accommodations through onPeak (the official hotel partner of #HRS2020), HRS will cancel those reservations - no further action will be required on your part. If you made reservations on your own, please contact the hotel or third-party you utilized. Airline carriers have relaxed their cancellation penalties as well at this time - please call or visit their website to cancel and refund your booked travel.

Additional information is available on the FAQ page on HRSSessions.org.

The Heart Rhythm Society thanks you for your continued support, patience and understanding. We look forward to seeing you next year for #HRS2021, May 19-22 in Boston.

 

Heart Rhythm 2020 Exhibit and Sponsorship Sales & Management | c/o A. Fassano & Company